Two options when using non-standard fonts in your presentations

You want to use a non-standard font in a presentation for a specific effect? Yes, well that can be a good idea, but one must be aware of the caveats. The presentation may not display correctly on another PC as the font may not be standard distribution.

Take the slide which I chose for this post. I used this at a presentation at the World Computer Congress. I wanted to give the feel of a stick on label and therefore choose the Blackout font that looked as it was a label generated by an old-style label-making machine. But clearly this font was almost certainly not available on the PC that the conference organizers provided.

So how do you do it while playing it safe?
I have used two techniques in the past, and both works just fine.

OPTION 1. Embed the font in your presentation.

This can be done easily (Screen captures based on PowerPoint 2010, but similar in older versions) when choosing the File Save menu and in the resulting dialog box go to Tools – Save Options.

In the resulting dialog box you will see an area where you can select to embed fonts in the presentation.

Note that this could significantly increase your file size. However, today that is becoming less of a problem as modern portable storage devices can store huge files. Just remember that it may now take longer to open the file as well.  Ensure that you open the presentation before you speak so that you can just toggle there.

OPTION 2. Change your slide into a graphic.

Goto the slide with the non-standard font and choose File – Save As…. In the dialogue box change the “Save as Type” to a graphical format such as PNG. Choose a file name that will allow you to find the slide later.

When you hit “Save” you will be asked “Do you want to export every slide in the presentation or only the current slide?”. Choose “Current Slide Only”

Now you can insert that picture on a blank slide and you have the correct look. Obviously this option is only sensible if the slide has no need for animation of the fonts.

In the post slide, I used the first option as I wanted to animate the text labels one after the other as I talked about each type.

Following one of these two ways cut the risk of a non-standard font causing your slides to suddenly look ugly.

Do you believe in safe presentations?  Then take the necessary precautions!



2 Responses to Two options when using non-standard fonts in your presentations

  1. Asa Ntari says:

    This is awesome. I am practising it as we speak. Thanx prof

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